Choice Properties REIT is Canada’s largest real estate investment trust company.
Seven Meeting Spaces
To design and manage seven meeting spaces for the clients Calgary office space.
When Choice Properties in Calgary merged their industrial and office space into a single open concept environment they engaged Teatrx to design seven multi-functioning meeting rooms for the ongoing collaboration of clients and employees.
Important considerations for the project included:
A meeting space with its own dedicated computer running Windows 10
Cable cubby’s with retractable cable access so when not in use, cables can be stored out of sight but remain connected to the system.
The ability to wirelessly share content from a users screen to a meeting space display for easy viewing and access.
The project incorporated all of the above considerations into seven meeting spaces which included a large executive boardroom, huddle rooms and a centralized temperature controlled infrastructure room.
Tables were outfitted with Crestron cable cubbies to conceal all cables within. Features such as retractable HDMI and USB connections make it easier for employees to quickly get connected and start conferencing. Crestron Mercury units were used to support any chosen video conferencing service as well as the Crestron touch panel for automating video, audio and USB switching. The large boardroom required Crestron microphone pods to allow participants controls from around the table.
Crestron Room scheduling touch screens were tied into their IT exchange environment and Robin search engine software was used so that appropriate meeting spaces could be found from within work calendars.
Adoption was quick and swift, using two 45 minute training sessions to allow staff to ask questions and gain feedback. Quick reference guides were also created, offering visual training documentation for staff.
All the equipment was tied into Cisco Meraki network switch air-gapped from the corporate network which allows Teatrx to manage equipment, receive notifications and maximize system uptime.
With our managed services we are able to capture data if devices go offline and we can proactively remotely remediate if possible or head to the location if needed. This allows us to provide real-time support to keep the meeting room equipment in working order with limited downtime. Managed services included system maintenance as well as training and user adoption.
NETWORK INFRASTRUCTURE DESIGN
We switched to the IT-A/V infrastructure and used one 4-post rack to house IT, A/V, Internet, UPS and power conditioning for all equipment. We also calculated and planned for external 3rd party devices such as cable modems, cable boxes, network, fiber and building equipment that would need to be located and powered within the room.
A topology was started for the A/V equipment in the rack and centralized a Crestron control processor, Crestron DM-MD 8X8 matrix switcher, Cable box, 48 port network switch and firewall dedicated for A/V needs to control and manage the executive boardroom and six other meeting spaces via our managed services platform.
A CENTRALIZED TEAM APPROACH
We worked with contractors during the initial buildout so that wiring routes could hide all network and A/V cables. We instructed all presentation walls to be constructed with 1” plywood backing to support the weight of displays and peripheral equipment. The Electrical Engineer was informed of all power and computer specifications required for circuit placements for cable access now and in the future.
All presentation displays were outfitted with Actiontec’s ScreenBeam kits to wirelessly mirror content from a user’s device without the need for any apps, dongles or buttons.