GRAN TIERRA ENERGY

Project:

Gran Tierra Meeting Spaces

Locations:

Calgary, Canada

Bogota, Colombia

Project Goal:

To establish meeting spaces that are not only simple to use but also empower the Gran Tierra team to boost their productivity and collaboration.

Project Overview:

Gran Tierra's previous meeting spaces were outdated, difficult to navigate, and not user-friendly. Our goal was to design, integrate, and manage state-of-the-art meeting spaces located in Calgary, Canada, and Bogotá, Colombia. The newly completed meeting spaces are now in constant use by the Gran Tierra team. These upgraded rooms have enhanced collaboration and efficiency while promoting usability.

THE MEETING SPACES

Teatrx - GTE Website write up - November

GRAN TIERRA TIMELINE

INITIATIVES FOR MEETING SPACES

When starting this project, we knew our core initiatives were:

Communicate a clear timeline for Gran Tierra to follow
Integrate Mago Pro into each space
Ultrawide 21:9 touch displays mounted in each space
Full room control from touch panels
Remote Management
Air gapped AV Network
Custom table cubbies with retractable USB-C cables. Standard power plugs with additional USB-A & USB-C rapid charge modules
Present wirelessly from any computer, mobile device, or tablet
Connect laptops effortlessly with a single USB-C cable, compatible with all makes and models
Enjoy Bluetooth connectivity for seamless audio pairing
Join meetings on any platform with just one touch
Integrate mobile devices and synchronize applications into the meeting room using QR code scanning
Access guest Wi-Fi through QR code scanning
Clean cable management

MAGO PRO - ROOM COLLABORATION PLATFORM

With Gran Tierra's global presence, our integration strategy prioritized video conferencing. To ensure a seamless and efficient experience, we implemented Mago Pro in every meeting space.

Mago allows for effortless video conferencing, file sharing, and collaboration, regardless of the platform in use. Users can join any meeting with just one touch on the display. The Mago Pro app integrates with their Microsoft Teams, and each display features a scannable QR code, enabling users to easily access any meeting on their calendar with touch. This innovation saves valuable time by launching meetings quickly, eliminating the hassle of dealing with cables and connection problems. Once connected, participants can make the most of the high-quality AV equipment available in the room for highly productive meetings. Additionally, Mago offers versatile whiteboarding software, instant app launches, calendar sync with Office365 and wireless presentation for the GTE team.

Whether you're in the office, working remotely, or on the go, Mago's intuitive interface facilitates real-time sharing and collaboration, overcoming the limitations of traditional conferencing tools. This platform is transforming the way Gran Tierra conducts meetings.

Ultrawide 21:9 Touch Displays

Gran Tierra's previous configuration of dual-screen monitors was not meeting their expectations. To address this issue, we introduced the Jupiter Pana Ultrawide Touch displays that provide a 21:9 aspect ratio. These ultrawide screens not only provided a stunning visual experience, but they also minimized cabling needs by allowing for a single-display setup. With all screens being touch-enabled, Gran Tierra can host more collaborative and interactive meetings in their spaces. The additional screen real estate enables multiple applications to be opened simultaneously while keeping the content easily viewable. These displays serve as a striking focal point in the room, leaving users in awe as they enter.

ROOM CONTROL

Every room is fitted with an iPad Mini 6, allowing users to have complete control over their environment. These iPads are securely mounted in a Heckler Table Mount, which not only provides a polished look but also enables users to easily reposition the device around the table. Each iPad is equipped with the Kramer Control application, customized by our team to ensure a user-friendly interface that aligns with Gran Tierra’s branding guidelines. As a cloud-based solution, Kramer Control allows our team to perform updates, upgrades, and troubleshooting remotely from anywhere in the world. With the iPad Control Panel, users can manage the following directly from their seats:

Turning the system on and off
Adjusting camera settings
Changing volume levels
Muting and unmuting microphones
Managing Bluetooth devices
Switching between the Room PC and the user’s laptop

For their locations in Colombia, we translated the interface buttons into Spanish, making it easy for local staff to navigate the controls. While the interface remains consistent across the company, each iPad is programmed enhancing functionality in each specific space. Adding Touch Control Panels in each room provides the universal remote we've always desired.

INOGENI TOGGLE ROOM

The Inogeni Toggle Room has emerged as a versatile and essential addition to each of Gran Tierra’s meeting spaces, playing an intricate role in enhancing the functionality and user experience within these environments. Designed with innovation at its core, the Inogeni Toggle Room enables seamless transitions between the Room PC and the user's laptop, ensuring that meetings can proceed without technical hitches or cumbersome setup procedures.

Key Features and Benefits

Seamless Integration and Transition

The Inogeni Toggle Room is engineered to provide a single USB-C cable connection that not only facilitates a smooth switch between devices but also powers the user’s laptop. This eliminates the need for multiple cords and adapters, which can clutter the workspace and complicate the setup. By streamlining the transition process, the Toggle Room significantly enhances the user experience, allowing for a more efficient and less disruptive meeting environment.

Versatile Connectivity Options

Beyond its primary USB-C connection, the Toggle Room offers versatile connectivity options, including USB-B and HDMI ports. This flexibility ensures compatibility with a wide range of devices, catering to both modern laptops and older models. Whether in huddle rooms, large boardrooms, or even classrooms and auditoriums, the Inogeni Toggle Room is the ideal solution for unified videoconferences, ensuring that all attendees can connect effortlessly.

Enhanced User Experience

With its one-cable solution, the Inogeni Toggle Room puts control of the meeting room at the user’s fingertips. By minimizing the complexity of connecting devices and peripherals, it allows participants to focus on the content of the meeting rather than on technical issues. This streamlined approach not only saves time but also reduces stress, leading to more productive and engaging sessions.

Exemplary Support and Installation

The success of the Gran Tierra installation was greatly attributed to the exemplary support provided by the Inogeni team. Their commitment to addressing any challenges swiftly and effectively made them an invaluable partner in this project. From planning to execution, their expertise ensured a smooth installation process, reinforcing the reliability of the Toggle Room as a cornerstone of Gran Tierra’s meeting space technology.

In conclusion, the Inogeni Toggle Room is more than just a technological tool; it is a transformative asset that redefines the meeting experience. Its seamless integration, flexible connectivity, and user-centric design make it an indispensable component of any modern meeting space.

REMOTE MANAGEMENT

As part of our integration, we introduced cloud management, enabling our team to maintain connectivity with the rooms after installation. We rely on Cisco Meraki's networking equipment and cloud-based applications for remote servicing. The key achievements with this equipment include:

Reduced Downtime: Our ability to swiftly diagnose and resolve issues remotely minimizes downtime in meeting spaces, ensuring uninterrupted business operations.
Eliminated Travel Costs: Our team no longer needs to travel to various locations for network issues, resulting in savings on travel expenses and a smaller carbon footprint. We can now instantly manage sites in both Calgary, Canada, and Bogota, Colombia.
Efficient Resource Allocation: The time previously spent on travel and manual troubleshooting is now focused on proactive system improvements and client support.
Scalable Solutions: As Gran Tierra’s business evolves, their meeting space needs may change. Cisco Meraki's scalable solutions enable us to easily adjust configurations and support growth without requiring extensive infrastructure changes.

This cloud-based management strategy was an essential tool throughout our training process. As users became acquainted with the room, we were able to remotely assist them in case any issues arose. Providing support minimizes challenges with technology, and with remote assistance, Gran Tierra users felt secure in exploring the room's functions.

AIR GAPPED AV NETWORK

All AV equipment for this project operates on a dedicated air-gapped AV network, protecting against unsecured networks. During our design process, we focused on several key elements: rack design, optimal rack room environments, seamless communication between devices, and scalable solutions to accommodate future needs. Below are the primary objectives of the Teatrx AV network:

Centralized Control: Establishing a unified platform for managing and controlling all of Gran Tierra’s audio-visual content and devices. This enables administrators to easily monitor and adjust AV systems from a single central location.
Flexibility & Scalability: Recognizing that requirements may change, we allow for the addition or removal of AV devices and endpoints as your organization grows.
Real-Time Monitoring: Utilizing proactive monitoring tools and analytics to detect potential issues before they escalate, minimizing downtime and enhancing overall system reliability.
Cable Management: Ensuring all cables are labeled and routed neatly throughout the infrastructure space.
Documentation: Accurate schematics illustrating the locations of devices within the network.